The federal government has established new guidelines for the monitoring of job fraud on the Integrated Staff and Payroll Information (IPPIS) network.
IPPIS is one of the federal government’s civil service reform programmes that started in 2006.
The new guidelines are set out in a circular entitled ‘New Enrolment Protocol for Federal Civil Service Workers on the Integrated Personnel and Payroll Information System (IPPIS) ref HCSF/CMO/IPPIS1/502’ and signed by Folasade Yemi-Esan, head of the Federation’s civil service.
Ministries, departments and agencies (MDAs), in the circular, were directed to obtain waiver for employment from the office of the head of service of the federation (OHCSF).
MDAs were also directed to obtain clearance from the budget office, indicating budgetary provisions in the relevant year for the payment of salaries of the officers to be recruited.
“Thereafter, the newly recruited employees, irrespective of their pool offices, must document at the OHCSF before proceeding to their relevant Ministries of deployment,” part of the circular read.
“In the case of officers on salary grade level 06 and below, the respective Ministries will forward the list of all newly recruited officers to the OHCSF for authentication of waiver.
“The OHCSF will, after documentation of all employees, and subsequent deployment, open the registration portal and notify the Ministries to complete the online registration forms; printout the confirmation slips (to be signed by the Permanent Secretary and Director, Human Resource Management) and submit same to OHCSF.
“The ministries will therefore forward the list of the new employees to the OHCSF, IPPIS-SW for verification of document; and after verification of each employee, the IPPIS-SW will scan all the relevant documents for uploading into the IPPIS platform; and capture their biometrics before payrolling.”
A committee, comprising relevant stakeholders has also been constituted to authenticate all waivers and appointment letters of staff of all core ministries issued by the federal civil service commission or ministries for grade-level 06 officers and below in order to facilitate their enrolment on IPPIS platform.
This, the OHCSF said was put in place to clear all pending personnel and payrolling issues